Apparently a mid sixteenth century statement made by John Bradford in reference to a group of prisoners being led to execution, according to Wiktionary, “There but for the grace of God go I,” was something I grew up with. It was a statement my mother made quite frequently and one that always made me pause and remember my own good fortune.
Disasters like hurricanes, floods, tornadoes, fires and other crises are difficult to predict and to prepare for. In business, we must learn to prepare for anything including unfortunate emergency situations.
In his article, “Business Continuity Planning for Small Businesses,” Cole Seger stresses the importance of gaining important tasks and information from your employees. Have them write down tasks in a 48 hour period explaining the necessity of a plan to start back to business following an emergency. Off site file storage has certainly been made easier through Cloud technology. Though there are a number of “Cloud” services out there, some are still apprehensive about storing files and confidential documents in that way.
Businesses must have a off site continuity plan where not only are important insurance documents housed, but a record of your customers, vendors, employee tasks and other vital information allowing you to resume your normal activities as soon as possible. If you are preparing a business plan, you should always include a business continuity plan–one that can also be used by a new employee as a training tool.
Regardless of your personal convictions on file storage, arrangements should be made to have up-to-date file storage by current or potential small business owners.